Broomfield and Kingswood Parish Council

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Notice of Meeting of the Parish Council

To:   All Councillors

Dear Sir or Madam,

I hereby give you notice that a Meeting of the Broomfield and Kingswood Parish Council will be held at the Kingswood and Broomfield Village Hall on Monday 2^nd March 2009 commencing 7.30pm.  

Dated this 21st day of February 2009.      Signed:  Susan M Wotton   Parish Clerk

Note:   Public questions will be taken before the start of the Meeting.   Questions will be limited to fifteen minutes in total and one minute per speaker

A G E N D A

Apologies for Absence

1.         Personal & Prejudicial Interests        

2.         Minutes of the Meeting held 9^th February 2009 and Matters Arising

3.         Minutes of the Meeting of the Sports Field Committee held 26 February 2009 and Matters Arising

4.         Policing

(i)             Police Report and Crime Figures 2^nd February to 2^nd March 2009 – PCSO White

(ii)      Neighbourhood Watch - Cllr Bowker

5.         Maidstone Borough Council - Ward Cllr Peter Parvin

6.         Planning

(i)         Report Planning Enforcement meeting 12 February - Cllr Coleman

(ii)         MBC Planning Committee - 19 February - Clerk

(iii)        Current Enforcement Cases (closed Session) - Clerk

(iv)        Appeal – The Old Hall, Gravelly Bottom Road (MA/08/2231)

7.         Finances and Finance Officer’s Report – Assistant Clerk / RFO

(i)         Invoices for payment:                                                                       £

Clerk – Pay, mileage & room expenses, 20 Jan – 20 Feb ‘09                       586.36

Ass Clerk/RFO – Pay, mileage & room expenses  --- “ ---                            425.22

Ass Clerk/RFO – Expenses – 1^st & 2^nd class stamps                                    7.56

HMRC – Clerks’ PAYE & Employer’s NI                                                      66.28

Kevin Funnell – Interim Audit                                                                        60.00

Paul Waring – Sports Field maintenance                                                   1146.90

KALC – Planning Information Day x3                                                          207.00

Clive Stanley Associates – webmaster services 19/11/08 to 19/02/09            220.00

Came & Co – additional premium for new notice board                                  25.00

(ii)         Payments for ratification:                                                                            Chq. No

Came & Company – additional premium for new play equip                          29.01         508

S. Wotton, Clerk – payment postmen* x 3 re: delivery Echo / KIG cards        50.00         509

P.D. Coleman – Tiscali Broadband, Clerk’s office (3 months)                       52.89         510

Kingswood & Leeds Scouts – donation for use of hall / heating, 9 Feb         10.00         511

(iii)        Other:                                                                                                                                

            Review and Amendment to Financial Regulations.

8.         Clerks’ Contracts of Employment

9.         Freedom of Information Act

(i)         Adoption Clause – Standing Orders

(ii)         Charges to the public

10.        Review / Update Standing Orders – Cllr Hendy

11.        Recreation & Sports Field          

(i)         Revised Scout Group lease - Assistant Clerk

(ii)         Consideration of additional funding application - Cllr Rouse

12.        Kent Highways Services - Roads / Salt Bins / Passing Places  - Clerk

13.        Twinning Project and Signs - Cllr Coleman

(i)         Report meeting with KHS 25 February - signs

(ii)         Report Twinning Group meeting 25 February

14.        Kent International Gateway – Cllr Hoy

15.        Affordable Housing - Clerk   

16.        Tall Trees - Assistant Clerk

17.        KALC Maidstone Area Committee 03 February Report - Clerk (for Cllr Evans) 

18.        Kingswood & Broomfield Village Hall - Clerk   

(i)         Payment for cancelled meeting 2^nd February due to snow

(ii)         Appointment new Chairman   

19.        Liaison Leeds Castle Foundation - Clerk           

20.        Tree Nuisance – Leeds Castle Estate, Broomfield – Cllr Hoy  

21.        Correspondence File – Clerk

22.        Items for next Meeting’s Agenda

23.        Any Other Information

24.        Parish Council Meetings  

The next Meeting of the Parish Council will be held on Monday 6^th April 2009 at the Kingswood and Broomfield Village Hall, commencing 7.30pm. 

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