BROOMFIELD AND KINGSWOOD PARISH COUNCIL

BROOMFIELD AND KINGSWOOD PARISH COUNCIL

Draft minutes - to be approved at the next meeting

Minutes of a Meeting of the Broomfield and Kingswood Parish Council
held at Leeds & Kingswood Scout Hut on Thursday 26th July 2007.

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Present:

Cllr Bob Bowker (BB – Chairman) Cllr Beth Hendy (BH – Vice Chair)

Cllr Derek Hobson (DH) (3)

Sue Wotton (SW – Clerk)

Gail Gosden (GG – Assistant Clerk & RFO)

No members of the public were present.

Cllr Bowker opened the Meeting at 7.30 pm.

Apologies for Absence:

Cllr Mike Evans – Family commitments

Cllr Peter Coleman – Family commitments

Cllr Tom Hoy – Family commitments

Cllr Maurice Fitzpatrick – Family commitments

Cllr Fay Rouse – Family commitments

62. Personal & Prejudicial Interests

No Interests were declared.

63. Policing

(i) ERPPF report – Report on file

(ii) Neighbourhood Watch – Cllr Bowker had nothing to report.

64. Planning - Clerk

Applications:

(i) MA/07/1408 – 4 Greensand Ridge, Kingswood – Erection of a rear conservatory- no comment

Decisions (MBC):

(i) MA/07/0905 & 0906 – Great Ivy Cottage, Upper Street, Broomfield – erection of two storey rear extension and an application for Listed Building consent for the erection of a two storey rear extension - refused

(ii) MA/07/1018 – 17 Cayser Drive, Kingswood – erection of a conservatory to the rear - approved

(iii) MA/07/1024 – Oaklands, Gravelly Bottom Road, Kingswood – demolition of four agricultural sheds. Formation of driveway to form access to the rear, construction of barn style chalet dwelling with associated triple garage. Dwelling to have four bedrooms, three bathrooms, living room, dining room, kitchen and study with approximately 150 sq. meters floor area – refused

(iv) MA/07/1076 – Goodwood, Broomfield Road, Kingswood – Erection of a single storey rear extension - approved

(v) MA/07/1187 – Overhead Lines, Gravelly Bottom Road, Kingswood - A consultation with Maidstone Borough Council by Savills (L & B) Ltd for replacing existing low-voltage overhead electricity lines with a single ABC line to alleviate low voltage problem - approved.

(vi) MA/03/1444/C07 – Land between Elder Close & Charlesford Avenue, Kingswood - demolition of 1 no. garage and erection of 2 no. detached dwellings, 1 no. double garage and 1 no. single garage – submission of details received 26/06/07 pursuant to condition 7 of APP/U2235/A/04/1151775 being details of proposed boundary treatments - approved

(vii) MA/03/0179/01 – The Old Village Hall Site, Gravelly Bottom Road, Kingswood – approval of reserved matters being design, external appearance and landscaping pursuant to outline consent MA/03/0179 for the erection of a bungalow with all matters other than means of access and siting reserved for future consideration - approve

Other:

(i) MA/06/1925 – The Diamond, Lenham Road, Kingswood – Appeal Reference APP/U2235/A/07/2037207 – Appeal dismissed by the Planning Inspectorate

65. Finance Officer’s Report

(i) The RFO(GG) reported that the Internal Auditor, Mr. K Funnel, had now approved and signed the Annual Return for 2004/2005, 2005/2006 and 2006/2007, ready for the Parish Council to approve and submit to the Audit Commission. The RFO requested that Mr. Funnel be asked to do a half yearly audit, it would not incur any additional costs to the Council. The RFO also advised the Parish Council that there were four outstanding cheques from the past three years accounts that had been duplicated and asked that the Parish Council agree that these four cheques be written off. Proposal to agree by Cllr Hendy, seconded by Cllr Hobson.

(ii) To receive and approve Parish Council accounts year 2004/2005. Proposed by Cllr Hobson and seconded by Cllr Hendy

(iii) To receive and approve Parish Council accounts year 2005/2006. Proposed by Cllr Hobson and seconded by Cllr Hendy.

(iv) To receive and approve Parish Council accounts year 2006/2007. Proposed by Cllr Hendy and seconded by Cllr Hobson

(v) Invoices for payment:

£ chq. no

Clerks work & expenses, 20^th June – 20^th July 2007 468.61 1324

Ass Clerk/RFO’s work & expenses --- “ --- 608.80 1325

Inland Revenue Tax & NI 149.23 1326

Phil Tweddell – removal of kerbstones, Sports Field 125.00 1320

Allianz Insurance PLC 98.02 1327

(vi) Payments for ratification:

Chq.No

Kingswood Village Hall (July & September) 48.00 311

Phil Tweddell – work at sports field & Tall Trees 143.00 312

Pensioners’ Trip - cream teas x 53 & coach driver’s tip 173.10 313

Grammar – printing of July Echo                                                22.37                 315

KAPC – Councillors Training Day (Hobson)                                64.62                 316

Spot Hire – coach, pensioners trip                                           370.00                 317

Colin Simms – fencing and repairs at Sports Field                    783.27                 318

Viking Direct – stationary                                                         57.89                 319

Cllr Hendy proposed the payments be ratified, seconded by Cllr Hobson

The Clerk (SW) left the meeting at 8pm

(vii) Other:

Risk Assessment – Assistant Clerk reported that the Internal Audit had revealed the need for tighter controls of computer data(see next item), but that the necessary care was being taken regarding the play equipment at the Sports Field.

External hard drives and Uninterrupted Surge Protectors – Cllr Bowker reported that the best price for the USP’s was £64.83 +VAT and proposed purchase x 2, seconded by Cllr Hendy. ACTION- RFO GG

It was decided to compare prices between 2,3,&4 Gb External Hard drives. ACTION – BH

66. Recreation & Sports Field

(i) Stolen dog fouling signs

It was unanimously agreed that the stolen dog fouling signs should be replaced, but should be bolted on more securely. In addition the PC require two further signs stating ‘No Dogs Allowed in the Play Area’ ACTION –A/CLERK

(ii) Benches and picnic tables .

A/Clerk reported that the siting of the benches has been agreed with Mr. Tweddell and Cllrs Coleman and Hendy at a previous meeting. Also that the Anti-graffiti paint had arrived but there was some query about whether it could be used over the Sadolin finish already applied. Cllr Coleman and Mr. Tweddell had suggested trying it on the underside of the benches first and see if there was a reaction.

(iii) Gates and repositioning of kerbing

A/Clerk reported that the repositioning of the kerbing around the gate in front of the Scout Hut was completed, and that the main gates were now padlocked in an open position, whilst the gate in front of the Scout Hut was now padlocked close with spare keys supplied to the Scout Leaders. Also the double gate at the new Play Area was now padlocked closed. A/Clerk has supplied all Councillors with a key holder list.

67. Correspondence File

(i) Dr Felicity Simpson – The Old Village Hall Site, Gravelly Bottom Road – erection of bungalow (MA/03/0179/01)

(ii) Hugh Robertson, MP – support regarding sewage issues, Kingswood

68. Items for next Meeting’s Agenda

No items were raised.

69. Any Other Business

There was no other business.

70. Parish Council Meetings

The next Meeting of the Parish Council is due to be held at Kingswood Village Hall on Monday 3^rd September at 7.30pm.

There being no other business, Cllr Bowker closed the Meeting at 8.40pm.

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